What if I receive the error 'This user name is already in use' ?
If you already use the TNCRIM application (tncrim.apps.tn.gov), then that user name will not work for VDRS. So even though another VDRS user may not have taken that name, it's still not allowed. You will need to select a different user name.
Who is authorized to have a user account?
Law enforcement and other state agencies/organizations with violent death data.
What information do I need to request an account?
Click the sign-up button on the home screen to navigate to the sign-up page.
Click the user button to begin the user sign-up process.
All fields marked with an asterisk(*) are required.
County*
Agency*
Agency Phone*
User Name*
First Name*
Last Name*
Job Title*
City*
State*
Zip*
Email*
User Phone*
Password*
Security Question 1,2,3*
Who do I contact if I can't login?
If you are unable to log in, contact:
Web Help & Application Management (629) 888-5870 or (888) 890-8183 E-mail Apps.Support@TN.Gov
Who do I contact to request training or registration assistance?
Please contact the TNVDRS Team at tn.vdrs@tn.gov
Is there a fee associated with a user account?
There is no fee and agencies may have a primary and a backup account.
What should I do I requested a user account and have not received one?
Please contact the TNVDRS Team at tn.vdrs@tn.gov if you have not received an email after two (2) business days.
Please contact the TNVDRS Team at tn.vdrs@tn.gov so we may deactivate your account. If your organization does not have a backup or secondary account holder please have the person replacing you register or contact the TNVDRS Team at tn.vdrs@tn.gov .
Is there a maximum file size that can be uploaded?
500mb is the maximum file upload size.
Can multiple files be uploaded at the same time?
Files should be uploaded sequentially
How will I know that my file(s) was uploaded successfully?
The user will receive an email that the file(s) was uploaded successfully. If you do not receive an email in two (2) business days contact the TNVDRS Team at tn.vdrs@tn.gov .
What is the notification process when the incorrect file has been uploaded?
If you have uploaded an incorrect file, please contact the TNVDRS Team at tn.vdrs@tn.gov .
If the TNVDRS Team identifies an incorrect file was uploaded, a team member will notify the user via the email address on file in that user account. The TNVDRS Team will discuss the confidentiality of the file with the user and determine how best to proceed with destruction of the file.
What is the notification process when there has been a change to a record?
If there has been a change to a record, please contact the TNVDRS Team at tn.vdrs@tn.gov .
What is the notification process when a record is identified as having incorrect information?
If you identify a record as having incorrect information, please contact the TNVDRS Team at tn.vdrs@tn.gov .
If the TNVDRS Team identifies a record with incorrect information, a team member will notify the user via the email address on file in that user account.
How is the information's confidentiality and security protected?
Please refer to our Privacy Statement for privacy information.
Participating NVDRS states and territories enter data into an encrypted web-based system. Local laws that protect other types of health department records, such as communicable disease records, also apply to NVDRS files.
NVDRS is operated in compliance with the National Institute of Standards and Technology (NIST) Special Publication 800-53, 'Security and Privacy Controls for Federal Information Systems and Organizations.' The NVDRS System Security Plan is reviewed annually by CDC's Office of the Chief Information Security Officer (OCISO), which also conducts continuous monitoring of the NVDRS servers and databases.
Who has access to the information uploaded to the Tennessee Violent Death Record Repository?
Only the TNVDRS Team Data Abstractors and Administrators.
How is the information submitted to the Tennessee Violent Death Record Repository used?
The information is reviewed by the TNVDRS Team Data Abstractors and any personally identifying information is redacted before the information is entered into the Tennessee Violent Death Reporting System (TNVDRS) and submitted to the CDC.
What is the Tennessee Violent Death Reporting System (TNVDRS)?
Each state has its own Violent Death Reporting System (VDRS) that collects data from death certificates, coroner/medical examiner reports, law enforcement reports, and toxicology reports from their state. Data from each state is compiled in the National Violent Death Reporting System (NVDRS). All 50 U.S. states, the District of Columbia, and Puerto Rico submit data to NVDRS.
What is the National Violent Death Reporting System (NVDRS)? Where can I learn more about it?
The National Violent Death Reporting System (NVDRS) is a CDC-sponsored surveillance system. It is the only state-based reporting system that pools redacted data on violent deaths from multiple sources into a usable, anonymous database. NVDRS provides states and communities with a cleared understanding of violent deaths to guide local decisions about efforts to prevent violence and track progress over time. Please visit the CDC's NVDRS website for additional information: www.cdc.gov